Finally, the big decision at the Special General Meeting, 18th December

On the big day Neil and Sharon’s living room was packed, so many that Bo had to resort to the piano stool to have a seat.  The week before had been a very nervous one for most of the Project Team even though the ambience at the drinks was so positive.  Our new Strata Manager, Paul Culbi, was in the Chair and after dealing briefly with the Minutes of the Annual General Meeting he put the first of the two motions. 

A couple of questions were raised mainly to do with the Embedded Network Management role and then the vote was taken – ‘All those in favour’ – all but one hand raised; ‘Those against’ – no hands; ‘Carried unanimously’.  The second motion dealing with the financing was then put and this time all hands were raised – ‘Carried unanimously’. ’There being no further business meeting closed’.

A collective sigh of relief, a brief pause, and then a small cheer and excited chatter as we opened the bottles of Champagne.  The long journey toward a break-through for Sydney Strata communities had reached its successful conclusion.  Messages went out to the many people involved in assisting us to reach this wonderful conclusion, immediately followed by congratulations.

A few days later the team agreed by email that, having reviewed the tenders and the analysis by Wattblock, we would select the ENM/SolarPro tender subject to a satisfactory final proposal from them and agreement on an acceptable contract (Luci has suggested 90 days settlement). We would then need to meet with them early in the new year to develop a detailed project plan and schedule.

We also need to develop a communications plan to inform owners and tenants and schedule the Embedded Network Manager briefing and vote to affirm the selection of James Pearce’s company (ENM Solutions) for the first 12 months of the operation. We also have to arrange with Nik Midlam at the SCC to receive the draft Contact.  Luci will ask Cathy at the City whether they can pay an invoice directly to SolarPro, the chosen installation contractors.

To avoid the confusion we experienced with the first grant, we decided we would designate one team member to certify invoices for payment, forward them to Strata Manager Jameson with a copy to the Strata Treasurer for payment.  We will then keep a spreadsheet record of all income and expenditure (including the small scale certificate rebate) so that we can fully and transparently account for all funds. This reminded us that we need to track down the residual from the first grant.

Early in the new year we would have to saddle up again to deliver the implementation but for now we could just enjoy our sense of achievement.

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